Completed travel arrangements as requested by leadership. Assists with training and orientation with respect to these functions. For example, military and athletic events take place in military and sports facilities. Typically requires broad job knowledge of technical or operational practices within assigned discipline, Requires 5-7 years minimum prior relevant experience, Establishing daily priorities for the administrative staff and ensure successful completion of tasks, Monitoring phone system to ensure responsiveness and timeliness of inbound and outbound calls, Maintain the performance of the depot with the assistance of the lead production jeweler to ensure that the operation of the depot is maintained in the absence of the depot manager, Serve as third key holder in absence of depot manager, Serve as POC for escalations from administrative specialists, Responsible for maintaining the office area: filing, mail/packages, work in progress, etc, Produce all required reports for the SC and any other reports that may be needed, Ensure 100% of all completed repairs successfully pass quality control inspections prior to shipment to stores or customers, Receiving repairs and entering into the depot computer system, Maintain the parts inventory and receive in parts and other merchandise from vendors, Responsible for boxing and shipping finished repairs back to Clients, Minimum three years of customer service or related experience, Excellent organization, prioritization skills, Coordinates all administrative (front office) operations of the medical practice(s), Oversees, and as necessary, performs administrative functions to include answering and triaging telephone calls, chart preparation, check-in, filing, appointment scheduling, referral processing, and check-out, Coordinates, or serves as liaison, for administrative support activities including facilities management, patient billing, utilization management, quality management, risk management, human resources, and payroll, Works in a collaborative role with other operations supervisors, managers and related offices or departments, Interviewing, participating in the selection process, and training new employees, Planning, assigning, directing work and determining work hours, Addressing patient, physician, and staff concerns and resolving problems accordingly, Managing payroll, monitoring employees accruals and time off, and overtime usage, Ensuring a safe environment for staff and patients; participate in organizations safety committee and implement recommendations as required, Understanding and enforcing the organizations managed care and fee for service business requirements, including assignments of risk, copayments, use of appropriate specialty network, and utilization management as is appropriate, Managing physician master schedules and organize all schedule changes; instruct staff accordingly, and make recommendations for schedule improvements, Assist Senior Management with the monitoring of performance measures and designing methods for improving the quality of care and service delivered in our physician practices, Training staff in the use of clinical and information systems utilized within the department and serving as a super user and resource for systems issues, Review station vendor invoices and contracts for financial impact, assess trends, and provide regular strategic and tactical advice/feedback, Assists with developing strategies to improve safety awareness and Inflight injury reduction initiatives including coaching FA?s on preventable injuries, Participate in flight attendant interviews and hiring processes, Partners with Inflight Base Supervisors in supporting the daily operation & responding to critical incidences as needed, Primary oversight and maintenance of IMD Loaner program which would involve ensuring necessary tools are available and compliant in LAX & Co-terminals, Act as a liaison to other departments or the FAA when specific flight attendant information is requested, Partners with Inflight Base Supervisors HR systems team to maintain updated and accurate record of employee status, transfers, hires and terminations, Faciliates new hire and FA transfer onboarding, Creates organizational/tracking spreadsheets and identifies process improvement opportunities, Coordinates special holiday events and adhoc events, Reconcile deposits with envelopes, deposit logs and shift reports, Prepare deposits for Dunbar armored transport according to Citibank protocol, Once transferred.copy paperwork and deliver to CBX (Currently Naira Aguilar), Deliver OMNI and Dunbar deposit logs to Rene Tuchscher & Parking deposit logs to Ray Diaz, Daily prepare change banks ($1k in $20 bundles of ones, $1k in $20 bundles of fives, $1k in $20 bundles of tens), Daily Purchase change from shift leads you cross over with, Daily Replenish comp tickets for all shift leads as required, Daily gather, scan & send Electronic accounting to LAZ corporate office daily (WPS daily logs, shift reports, LAZ deposit logs & Dunbar deposit Summary logs, Daily gather, scan and send HR forms to LAZ HR corporate (Sabrina & Shannette), E/O day Prepare and purchase change from Wells Fargo (up to 3x per week), 2x per week Replenish deposit logs, shift reports, Lead shift change reports, deposit logs, key inventory logs, Lost & Found logs etc, Monthly count and inventory all banks including safe change, drawers & POFs. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important. Continuously evaluated customer service satisfaction; participating in the resolution of patient issues; implementing appropriate operational changes that will promote consumer/patient satisfaction. Manage the sales floor, moving associates to needed areas. Build your resume now with our simple recruiter-approved resumes & templates. Prepared invoices, reports, memos, correspondences, financial statements and other documents using the database, word processing, Microsoft Excel, or Microsoft Word. Prepares slides and handouts for conferences and meetings. Created new administrative position and trained Team Leader and other staff to ensure consistent treatment and application of company policies. Your resume's education section should include: Optional subsections for your education section include: Other tips to consider when writing your education section include: Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. Administrative Director is unable to attend, Supervises the daily activities of 15+ direct and indirect reports to ensure optimum performance, Performs annual performance appraisals for all direct reports, Counsels employees on all performance and attendance related issues, Prepares and approves weekly payroll for administrative staff, Regularly reviews and updates employee job descriptions, Interviews, hires and facilitates training all new Urology employees, Bachelors degree required, masters degree preferred, 1-3+ years of supervisory experience and prior administrative experience in a clinical operations setting (preferably within Surgery), Excellent computer skills: proficiency with Microsoft Outlook, Word, and Excel; insurance approval process; and clinical service billing, Demonstrated ability in project management and project implementation, Excellent organizational, analytical, time-management and problem-solving skills, Ability to communicate effectively with a socially diverse patient population visiting their physicians for conditions that may be life threatening, coping with anxiety and stress created in such situations, Must understand and function effectively in a fast-paced challenging environment and communicate well with a group of physicians, Proficiency with computers including word processing and data entry, Supervises the day to day administrative front office operations, Under the direction of practice leadership, supervises staff, resolves problems and implements approved disciplinary action. Administrative Manager Job Description | Indeed An Administrative Supervisor is responsible for the overall administrative functions of the company. Cancel/reschedule appointments in a timely manner, Responsible for gathering data and reports on no shows, scheduling matters, telephones, outstanding dictations and asset utilization. Evaluates staff on an on-going basis to identify strengths and areas for growth, THOSE SPECIFIC FUNCTIONS WITH AN (*) ARE ESSENTIAL FUNCTIONS CONSIDERED NECESSARY TO ACCOMPLISH THIS JOB, You must hold a valid driving license and have access to your own vehicle (travel expenses will be reimbursed), Have strong all round administration skills, Have experience in a customer focused environment, Are honest and trustworthy with high integrity, Are able to think quickly and respond accordingly, Execute new, amended and cancelled bookings to all hotels and service providers, Prepare accurate passenger rooming and name lists to hotels and service providers and manage last-minute requests for bookings and numerous general enquiries from the sales department, Maintain and implement FIT/Group tour requests from the Sales department, Ensure all hotels/suppliers have the necessary welcome notes and information for incoming passengers prior to arrival, Ensure all administrative duties are accurate including monitoring trip costs and convey updates to Manager and Accounting department, Actively maintain the regional trip notes, Create good relationships with our Regional Suppliers, Action the regional emergency phone for all passenger and field emergency issues, Develop and achieve other duties as required by East Africa Regional Operations Manager, Minimum five (5) years RN experience preferred, Courses regarding or experience in the leadership role, Demonstrates ability to fulfill a broad range of shift leader responsibilities, Basic Life Support certification required, Clinically proficient in most technical aspects of patient care, Ability to work effectively with others in a leadership role, Demonstrates excellent communication skills to promote cohesive hospital-wide team support, Supports and maintains effective interdepartmental and interpersonal relationships, Serves as a role model and resource individual for all units, Lead and supervise the team to provide day-to-day administration support and services to the overall plant administration management, including one or more of the following e.g office facilities, purchasing, cleaning & security, transportation management, catering management, traveling arrangement, coordination with external vendors / internal departments, dormitory, etc, Ensure daily operation compliance with legal, company requirement, policy, procedures etc. documents with assistance and oversight of departmental graduate medical education coordinators, Continuing Education Coordinator for HMS-BWH pathology/CME program (Surgical Pathology Update series). Coordinate and provide training to all assigned administrative personnel on data entry of pay and deployment entitlements. This is one of the hundreds of Administrative Supervisor resumes available on our site for free. It can also be an example of a commercial or administrative building such as a resort, school, office facility, sports stadium, or convention center. (Tower), Supervisory/Managerial experience preferred, Current BLS & ACLS certification (PALS) Womens and Childrens Hospital, Supervise and manage staff of 35+ Administrative Assistants to include scheduling, payroll, employee relations, annual reviews, etc, Direct the work of the administrative professional staff ensuring efficiency through effective utilization of assigned resources, evaluating and updating office procedures and devising alternative methods to improve workflow, Coordinate and oversee the day-to-day operations of the group, assign work regularly, monitor and review process and accuracy of work and provide technical guidance on more complex issues, Obtain and provide information related to short and long range objectives, policies, procedures and practices requiring detailed knowledge of department and/or company policies and procedures, Oversee business process analysis, reporting and control activities, Screen and interview job applicants and provide orientation and training of new employees: develop training opportunities for incumbents, Ensure team provides outstanding service to their Executives, while building strong relationships, Improve the processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning, Manage and increase the effectiveness and efficiency of Support Services (HR), through improvements as well as coordination and communication between support and business functions Play a significant role in long-term planning, including an initiative geared toward operational excellence, May be called upon to assist with administrative duties and special projects, 7-10 years of experience in a financial services environment preferred, specifically related to managing the administrative services function, Ability to successfully lead a large team of staff in a complex, and demanding environment, Proficient with Microsoft Word, Excel is required, Strong planning and decision-making skills to develop and implement office programs, Strong leadership skills to train, mentor, provide work guidance, Strong attention to detail as well as solid organization/time management skills, Enthusiastic team player with a positive attitude who works well with others, Highly motivated, proactive and confident decision-maker and creative problem-solver, Detail oriented and focused on client service, Strong initiative and ability to start on tasks with minimal direct guidance, Excels at operating in a fast paced environment, At least 5 years of Secretarial or Administrative Assistant experience required, Communicates administrative problems and actions taken to the respective nurse leader, Administrator-On-Call when appropriate, and/or the appropriate senior administrative leader Rounds on all units to assess overall efficiency and productivity and gain insight into patient care, teammate, and physician satisfaction and appropriateness of patient care, Guides the staff in understanding and compliance with state and federal laws concerning healthcare services and practice, compliance with the Nursing Practice Act, and company policies and procedures, Assists with coordination of communication at regular intervals throughout the shifts via huddles, rounds, or other types of meetings to exchange information and promote dialogue, Assists with appropriate utilization of resources (human and fiscal) to meet patient care needs, NVQ 2/GCSE level A-C or equivalent work experience, Substantial experience of working in an administrative role, including evidence of IT skills e.g. Stock merchandise in stock rooms Assist customers with various inquiries Maintain store integrity. Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. Provided professional recruiter supper and customer service via Taleo to hiring managers and jobseekers. Participated in operational planning and coordinated the development and administration of departmental policies and procedures. Review resumes of potential employees and assist with interviewing, hiring and onboarding. Oversees patient placement process assuring that patient safety and infection control standards are maintained, Responds to patient and parent complaints in the absence of the Patient Advocate and documents actions taken, Must be able to multitask, and be detail oriented, approachable and good follow through, Responsible for assisting the Practice Manager in the overseeing the day to day operations and the day to day supervision of the Clerical Staff, Act as a liaison between staff and management. Here's how administrative personnel is used on administrative supervisor resumes: Supervised and trained administrative personnel on day-to-day operations to ensure 100% completion of projects without micromanaging employees. Established principles and processes, in customer service and records management. 115 Administrative resume examples found. Send requests for medical records from providers, clinics and hospitals via fax, mail and phone. Communicated with domestic and overseas offices to arrange FedEx shipments. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position, Coordinate and monitor Hearings Unit program activities as well as appeals for the Hearing Officers, Provide technical assistance and advice to agency personnel concerning Hearings Division programs, Confer with management staff and maintains liaisons with state agencies as well as outside agencies to provide/exchange information, Evaluate Hearing Officer decision due dates and other reports, Monitor, coordinate and assign coercive appeals according to Department procedures, Schedule all appeals, develop and implement training standards to be used in office procedures, Coordinate and monitor the process for Complaints for Judicial Review (CJRs) to ensure timeliness to the Legal Division and all appropriate parties, Prepare and maintain reports for the Director/Assistant Director, Attend meetings, conferences and trainings and perform related duties as required, Perform other job related duties as assigned or requested, Must be highly self-motivated and possess the ability to work independently, Ability to give written and oral instructions in a precise, understandable manner, Knowledge of the methods of general report writing, Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations, Knowledge of the methods used in the preparation of charts, graphs and tables, Ability to exercise discretion in handling confidential information, Handle customer portal onboarding communications and training with Key Account Managers and customers, Demonstrates urgency to resolve issues with associates, internal and external customers while using sound judgment in decisions and interactions, Develop and lead the training program for all new employees within the department and will have primary ownership of all training documentation, Responsible for all performance management activities within the department, Provide regular performance feedback to team members and assists in writing and administering annual performance reviews, Provide consistent coaching to ensure daily and monthly service levels and objectives are met, Actively works to identify and recommend process improvements to streamline procedures and processes, Actively engages in projects/project teams to focus on improvements, leading initiatives when appropriate, Assists in testing, system implementation and valuation of system rules, Assist with communication of team members pertaining to any updates or changes within the business, Responsible for managing workload amongst the team to ensure KPIs are met, Actively works to promote a culture of open, professional and constructive communication with internal and external customers, Bachelors degree in Business Administration, Finance, Accounting, Economics or a related field or 5 plus years experience, Demonstrated proficiency across AS400 and other business systems, Demonstrated process improvement experience, Demonstrated workforce planning and analysis experience, Demonstrated ability to think critically to resolve complex problems with strong attention to detail, Experience developing and / or leading a training program, Demonstrated ability to think strategically with extended time horizon objectives in mind, Strong technical acumen and understanding of systems and system based technology, Ability to translate business and customer needs or requirements into technical system and data based requirements for IT. Stay away from dry descriptions of job duties. as necessary, Preparation, maintenance, and monitoring of legal documents, Attention to and aptitude for detailed paperwork, Lead all administrative processes and cycles ensuring that all administrative requirements are completed within agreed timeframes, Provide support for event planning and management for the business, Region Manager and field sales teams, Oversee invoice processing and managing office costs including expense management, inventory control, staff leave and asset management, Supervise an administrator and support them in ensuring that their daily and weekly tasks are completed within agreed time frames, Ensure that all administrative process are aligned and compliant with all relevant practices and guidelines, To provide the necessary support to the service administration team, to maximise profitability and efficiency, giving a first class service to the customer (internal or external.
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